Efficiency in operations is high priority in any business environment. Whether you have a catering business that hosts several parties each month or you run a multi-department healthcare agency, efficiency is one very big key to success. As a business owner or manager, it is up to you to consistently analyze what’s happening within your workforce and determine if and when improvements need to be made. Here are a few tips on how to maximize efficiency in the workforce.
Within any company, there may be some tasks that can and should be outsourced, and some which should be handled by in-house employees. One of the most common tasks performed in companies today is that of ID cards. In any place of business, you can observe that employees display a badge within an ID holder. Companies have the opportunity to outsource this task or to handle it within the existing workforce. What may be needed to craft cards on the premises is a high quality photo ID card system, cards and an ID holder for any new badge printed.
It shouldn’t be assumed that a photo ID card system is a high dollar item that isn’t worth the investment. There is a wide variety of card printers on the market today, and a photo ID card system is easy to locate. In order to determine if printing your own cards would be more cost effective and efficient, do some research on a few different photo ID card systems. Be sure to include costs of all supplies you would also use, such as the plastic cards you would print on, replacement ink cartridges, and ID holders.
If you want to run your office at highest efficiency, look at organizational practices among management and within each department, right down to the very last person. Many people are not naturally organized. To make sure your business operates smoothly, it is your job to create and then implement organizational practices that will assist each and every employee to maximize his or her own efficiency. Collaborate with your management team on how to organize the different departments based on tasks they perform. Then set out to work with individual departments and employees to organize their personal spaces and daily routines. For instance, suggest that employees determine specific times of day when they will check email and voicemail. This single step can save each employee several minutes each day.
Believe it or not, the way your office or offices are laid out has a direct impact on overall performance of your workforce. Look at where essential office equipment is located. Is it all in one spot which is easy to get to? All employees who utilize machines should be able to get to them quickly and easily. It may be necessary to purchase additional equipment so that departments who utilize a particular machine frequently have ready access at all times.
As well, different employees or departments which interact frequently need to be located near to one another in order to cut down on “travel time”. Don’t be afraid to tear down cubicles or rearrange desks in order to facilitate easier communication between employees.
While these suggestions seem very basic and simple, they make an enormous impact on the efficiency of an office.